Job Title: HR Operations Executive
Department: Human Resources
Experience: 1–4 years
Location: Chennai
Employment Type: Full-time
Reporting To: HR Manager / HR Head
Job Summary
We are looking for an organized and detail-oriented HR Operations Executive
Key Responsibilities
Manage end-to-end HR operations and employee lifecycle activities.
Handle employee onboarding, documentation, induction, and joining formalities.
Maintain and update employee personnel files and HR databases.
Manage attendance, leave, shift, and employee movement records.
Coordinate with payroll teams to ensure accurate monthly payroll inputs.
Prepare and maintain HR letters, including offer letters, appointment letters, confirmation letters, transfer letters, and relieving/experience letters.
Support employee exits, full & final documentation, exit interviews, and clearance processes.
Ensure HR policies and processes are communicated and followed effectively.
Respond to employee queries related to HR policies, attendance, leave, payroll, benefits, and documentation.
Maintain HR MIS and prepare periodic reports related to headcount, attendance, attrition, leave, and other HR metrics.
Coordinate with various departments regarding employee-related HR requirements.
Assist in performance management, employee engagement, and other HR initiatives.
Maintain confidentiality of employee and organizational information.
Ensure HR documentation and processes comply with applicable company policies and statutory requirements.
Support HR audits and ensure proper maintenance of employee records.
Assist the HR Manager/HR Head with day-to-day HR activities and special projects.
Required Skills
Good knowledge of HR operations and employee lifecycle processes.
Strong knowledge of MS Excel and MS Office.
Experience with HRMS/HRIS systems is preferred.
Good communication and interpersonal skills.
Strong organizational and time-management abilities.
High attention to detail and accuracy.
Ability to handle confidential information professionally.
Good problem-solving and coordination skills.
Knowledge of basic HR policies and employment practices.
Qualifications
Bachelor's degree in Human Resources, Business Administration, or a related field.
MBA/PGDM in HR is preferred but not mandatory.
1–4 years of relevant experience in HR Operations.
Key Performance Indicators (KPIs)
Accuracy and timely completion of HR documentation.
Timely onboarding and employee lifecycle processing.
Accuracy of attendance and payroll inputs.
Employee query resolution time.
Accuracy of HR MIS and employee records.
Compliance with HR policies and processes.
Timely completion of exit and full & final formalities.
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